Data Prep

Data Prep

Controlling and managing the flow of enterprise data.

DataPrep IServer is a high availability system for controlling and managing the flow of data throughout an enterprise. Using a queue based structure and built-in FTP, SMTP, HTTP and LPD daemons, DataPrep is easily configurable to control the processing and movement of data and documents within a multi-tiered work-flow.

Built using ‘Actions’, DataPrep is designed with powerful logging and notification features so System Administrators can stay current with the distribution status of mission critical transactional documents.

Manage Processes

  • Manage 3rd party executables
  • Capture logging information using standard in and standard out
  • Setup email notifications for file exceptions and notifications
  • Manage print data using queues

Improve data flow within your organization

  • Control the flow of data between enterprise applications
  • Mask file names for control over various file types
  • Call 3rd party executables for transforms, splitting and blocking

Distribute output

  • Email files using SMTP or MAPI
  • LPR files to any IP address
  • Control the distribution of print using key-values within the print data, input folders and/or filename
  • Distribute emails with attachments

Simplify batch processing

  • Setup multiple monitored directories
  • Throttle files for managing timing issues
  • Move, copy and delete files across the enterprise

Built in Actions

  • Move, Copy, delete
  • Record split
  • SharePoint Put
  • LPR, LPD
  • FTP put, FTP get
  • Archive
  • POP get
  • Unzip, Zip
  • Clean
  • Execute Command
  • Email Parse

DataPrep IServer’s modular architecture provides a solid high-availability platform for easily adding any of these modules for specific workflow requirements.

Extend the functionality of DataPrep IServer with the following modules:


DataPrep PDFSplitter Module is a multi-functional module for data splitting, text extraction and index building. Built to integrate PDF or ASCII print streams with today’s Enterprise Content Management solutions, PDFSplitter bursts PDF documents for better security, optimal load times and detailed display control.


SendMail is a component of DataPrep IServer that provides users with a way to distribute large volumes of data attached emails to a user base. Used for the delivery of print data such as statements or invoices, the SendMail solution will match file names to email addresses then deliver the composed email using the SMTP protocol. When used in conjunction with other DataPrep products, SendMail becomes an integral part of an organizations distributive output requirements.


Text2PDF converts ASCII text to Adobe PDF format. Text fields within the data can be identified for building bookmarks in the PDF file and any Windows True Type font can be used. Page dimensions can be defined easily to create the PDF output you need.


PDFMerge merges PDF data with PDF overlays. With PDFMerge, you can create overlays with any design application that supports PDF output and then control positioning of the overlay to provide a final, fully formatted document.

Need a distributed print solution? Use DataPrep IServer with the right combination of modules to achieve a complete solution for your enterprise.

  • Email attached documents using SMTP or MAPI
  • LPR documents to any IP address and/or distribute using the FTP protocol
  • Control the distribution of print using key-values within the print data
  • Distribute emails with links to archive content

We're here to help you

We know that your success depends on more than high quality software. Our experienced professional services, training and support teams work closely with you to consult, customize, migrate, train and provide additional value-added services that ensure your implementation is efficient and productive. Our Document Accessibility Services and other Cloud based services deliver secure and scalable hosted solutions.

Crawford Technologies Professional Services staff are recognized for their in-depth knowledge and expertise in electronic document processing systems and applications. We provide a unique combination of knowledgeable IT professionals, industry-leading technology, and proven processes. We know what it takes to re-engineer documents and systems for optimal performance and profit.

Automate and streamline document Quality Assurance for all your Customer Communications. Monitor changes to your CCM software and document templates and reduce the risk of inadvertent errors.

We provide transcription, production, fulfillment and distribution of your critical customer communications at our secure facility. Our services include production of braille, large print, audio, e-text, and transcription to accessible PDF in multiple languages.

CrawfordTech Academy learning platform enables our customers to achieve maximum success with their communication production & delivery goals. Our experienced training professionals offer on-demand and instructor-led educational content that can be tailored to meet your specific requirements.

Once your Crawford Technologies solution is in place, you can count on our unparalleled support staff, who average over 10 years experience in the high-volume transactional print-stream industry. Our customers have given us a +73 Net Promoter Score®, an objective indication of the quality of our post-sales team.

CrawfordTech’s STEP™ Migration Services relies on superior technology, proven processes and skilled professional services to deliver fast, accurate and reliable content migration when upgrading or consolidating content repositories or archives.