AccessibilityNow® SmartSetup: Automate Transactional Document Accessibility with AI-Powered Precision

Don’t miss another accessibility compliance deadline. Turn hours of manual document remediation into minutes with intelligent AutoSense technology.

The Growing Challenge ofTransactional Document Accessibility

Every day, your team faces mounting pressure to deliver accessible documents while racing against time. The stakes are high:

Compliance Risk: Missing accessibility standards means potential legal consequences and damaged reputation
Resource Drain: Your skilled team spends countless hours on manual document remediation
Missed Deadlines: Complex documents take days, weeks or even months to process, causing backlogs
Quality Concerns: Rush jobs lead to inconsistent tagging and compliance issues
Scale Problems: As volume grows, maintaining quality becomes increasingly difficult

The traditional approach to document accessibility isn’t sustainable. Manual processes that worked for small-scale projects buckle under the weight of enterprise demands.

You need a better way.

Introducing AccessibilityNow SmartSetup

Finally, there’s a solution that eliminates the manual burden of document remediation. AccessibilityNow SmartSetup cuts template development time by 30% to 50%, allowing your team to:

Process hundreds of thousands of pages daily with consistent quality

Meet compliance deadlines with confidence

Free up skilled staff for high-value tasks

Scale your accessibility program effortlessly

Maintain perfect accuracy across all documents

SmartSetup automates the most time-consuming aspects of PDF remediation, turning days of work into hours. By handling the heavy lifting of template creation, SmartSetup helps your team deliver accessible documents faster and more accurately than ever before.

The Document Accessibility Challenge

You know the frustration of managing document accessibility at scale. Your team struggles with:

Meeting tight compliance deadlines while maintaining quality
Converting hundreds of thousands of documents efficiently
Keeping templates consistent across document types
Balancing accessibility costs with budget constraints
Managing limited internal expertise and resources

These challenges don’t just impact your operations – they affect your ability to serve customers who depend on accessible documents for critical information.

How SmartSetup Works

Intelligent Document Analysis

At the heart of SmartSetup is our groundbreaking AutoSense technology. This sophisticated AI engine:

Automatically analyzes document structure
Identifies headings, lists, tables, and other tagging elements
Suggests appropriate accessibility tags
Enables the ability to make changes to the auto sensed tagging elements

Template Creation and Management

Work faster with our intuitive interface designed for efficiency:

Intuitive Graphic User Interface (GUI) design
Real-time preview of accessibility tags
Quick and easy template creation

Automated Workflow Integration

Using SmartSetup in the first step in the CrawfordTech transactional document accessibility workflow will make it easier and faster for your existing systems:

Connectivity: Connect with any enterprise system
Batch processing: Handle hundreds of thousands of documents simultaneously
Automated quality checks: Ensure consistent compliance
Custom workflow rules: Match your specific process needs

Core Benefits

Speed and Efficiency

Imagine cutting your document template creation time in half. With SmartSetup’s automated processes, that’s just the beginning. Our clients routinely create accessible templates 20-50% faster than traditional manual methods, while processing hundreds of thousands of documents simultaneously. The impact on your productivity is immediate and dramatic.

Your team currently spends hours manually tagging documents. SmartSetup reduces this effort by up to 50%, allowing you to meet even the tightest deadlines with confidence. Instead of being tied up with repetitive tagging tasks, your skilled team members can focus on strategic initiatives and complex projects that drive your business forward.

Cost Optimization

Smart automation translates directly to bottom-line savings. By streamlining your accessibility workflow, SmartSetup significantly reduces the resources required for each project. The intuitive interface means less time and money spent on training new team members, while the automated processes minimize expensive manual remediation work.

Perhaps most importantly, SmartSetup allows you to scale your accessibility operations without the usual corresponding increase in headcount. As your document volume grows, the system handles the additional workload effortlessly. This scalability helps prevent costly violations that could impact your budget and reputation.

Compliance and Quality

In the world of document accessibility, consistency is everything. SmartSetup automatically ensures your documents meet WCAG 2.2 requirements and supports PDF/UA and HHS compliance, taking the guesswork out of accessibility standards. The system maintains consistent tagging across all your templates, eliminating the variations that naturally occur with manual processing.

Human error in accessibility implementation becomes a thing of the past. Every template processed through SmartSetup receives the same high level of attention to detail, and the final transactional document accessibility workflow automatically generates compliance documentation for your audit trails. This comprehensive approach to quality and compliance gives you peace of mind while protecting your organization from accessibility-related risks.

SmartSetup Industry Solutions

Financial Services

Transform the accessibility of your financial documents:

Account statements
Investment reports
Loan documents
Credit card statements
Tax forms

Healthcare

Ensure critical patient information is accessible:

Medical bills
Explanation of benefits
Patient instructions
Insurance forms
Healthcare notices

Insurance

Streamline insurance document accessibility:

Policy documents
Claims forms
Coverage statements
Renewal notices
Benefit explanations

Government

Meet public sector accessibility requirements:

Public notices
Tax documents
Permit applications
Regulatory filings
Citizen communications

Legal Services

Ensure legal document accessibility:

Contracts
Court filings
Legal notices
Client communications
Discovery documents

Frequently Asked Questions

For what types of documents was SmartSetup designed?

SmartSetup handles all common business document formats, including PDFs, and various print streams. It’s specifically effective for high-volume transactional documents like statements, bills, and notices.

What accessibility standards does it support?

SmartSetup supports all major accessibility standards, including WCAG 2.2, PDF/UA, and HHS compliance requirements. Our solution stays current with evolving standards through regular updates.

How do you ensure document security?

SmartSetup is part of CrawfordTech’s overall document accessibility workflow which includes enterprise-grade security features:

Encrypted data transmission
Secure authentication
Audit logging
Compliance with data privacy regulations

What makes SmartSetup different from other solutions?

SmartSetup stands apart through:

AI-powered automation
AutoSense capability for automatically identifying accessibility tagging elements in the template creation process.
Intuitive template management
High-volume processing capability
Enterprise-grade security
Comprehensive support

How does AutoSense technology work?

AutoSense uses advanced AI algorithms to analyze document structure, identify elements, and suggest appropriate accessibility tags.

How quickly can we implement SmartSetup?

Most organizations can be up and running with SmartSetup within weeks, not months. Our implementation team provides comprehensive support to ensure a smooth transition.

What kind of support is included?

You receive comprehensive support including:

Implementation assistance
Technical support
Training resources
Regular updates
Accessibility consulting

Can it integrate with our existing systems?

Yes, Crawford Technologies’s document accessibility workflow, which includes SmartSetup, offers flexible integration options:

API connectivity
Support for major ECM platforms
Workflow automation tools
Custom integration capabilities
Batch processing support

Implementation Process

Getting started with SmartSetup is straightforward.

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Initial Consultation

Review your current processes
Identify key challenges
Define success metrics
Plan implementation strategy

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Technical Setup

System integration
Security configuration
Template migration
Workflow customization

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Team Training

Hands-on system training
Best practices education
Template creation workshops
Ongoing support orientation

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Production Launch

Controlled rollout
Performance monitoring
Optimization support
Success verification

Take the Next Step

Transform your document accessibility process today. Join leading organizations that have revolutionized their accessibility workflows with SmartSetup.