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Are PDFs Slowing Your Document Production?

One challenge faced by print service providers (PSPs) is dealing with ‘print-ready’ PDF files supplied by their customers. Often, these files are laden with mistakes, such as missing resources or improperly structured content, that can derail the print process and cut into productivity. PSP team members spend valuable time troubleshooting errors in PDF files rather than executing productive tasks.

PDF Accelerator is an intelligent solution that uses established transformation technologies to swiftly analyze, modify, and normalize PDF files into efficient versions for print, archiving, or electronic presentation. Equipped with exceptional performance, size reduction, and quality optimization features, the software offers the versatility necessary to meet unique device, delivery, and operational demands. PDF Accelerator optimizes PDF files for high-volume print environments, allowing PSPs to increase efficiency and improve their document workflow automation.

Common PDF File Challenges

PDF files with missing resources are not uncommon. Customers may neglect to include fonts, images, or other elements necessary for accurate printing. When these resources are missing, printing firms must spend time sourcing or recreating them, which can be time-consuming and costly. To moderate the impact of missing resources, some PSP firms require customers to send all the source files along with the PDF, so PSP technicians can reconstruct the PDF files to include the missing items. While this approach saves time, it also lengthens file transfer time and requires PSPs to store and secure resources they may never need.

Inefficiently constructed PDF files also pose a challenge for printing firms. These files may have improper formatting, incorrect color profiles, or other issues that can affect production efficiency and the quality of the printed output. Correcting these issues requires manual intervention and can cause longer turnaround times. Examples might include images rendered at resolutions that exceed that of the printing device or duplicate resources, such as logos that appear on every page.

Unless PSPs correct such files, they take longer to process through the raster image processor (RIP) in the digital front end (DFE) of the printer. When the RIP can’t keep up with the production speed of the printer, PSPs experience longer print times. This delay disrupts the production schedule and can put SLAs in jeopardy.

PSPs also struggle with monster-size PDF files, mostly because of inflated font sets. Handling extremely large files consumes valuable time they could use for production and increases opportunities for data corruption or delays. The longer it takes for a file to be processed, the greater the risk of unexpected problems.

PDF Optimization to the Rescue

PDF Accelerator interprets, converts, and normalizes PDF files. The software turns customer-supplied PDFs into streamlined versions ready for printing, archiving, or electronic presentment. It provides PSPs with the flexibility needed to meet their specific device, delivery, and operational requirements.

Customers can combine PDF Accelerator with other Crawford Technology components, such as Operations Express. With these two products, PSPs can optimize PDF files and re-engineer documents in a single pass. The result is a highly efficient document workflow that produces more customized pages per hour.

PDF Accelerator:

  • Reduces and reuses resources, creating smaller file sizes and faster processing and archiving.
  • Deletes unnecessary resources and removes duplicate images to speed up download and retrieval.
  • Manages color so PDFs call for colors within the gamut of the printing device and meet electronic presentment requirements.

Proven Results

Crawford Technology customers using PDF Accelerator have experienced outstanding outcomes, paring PDF file sizes by as much as 99% in some cases, and reducing processing time by 95%, from hours to minutes.

“The results were significant and impressive,” said one of our customers, Wright Business Graphics. “The Crawford solution reduced our processing time by over 60%. This allowed us to hit our deadlines and reduces stress during a very busy time of the year.”

Read the full case study to see how Wright Business Graphics’ Critical Communication Division implemented PDF Accelerator and Operations Express to help them meet their processing requirements during the busy tax season.

Contact Crawford Technologies for more information about the benefits of PDF Accelerator.

Edit Blog Post
January 17, 2024


  • Ernie Crawford
    CEO & President

    Ernie Crawford is the founder and CEO of Crawford Technologies, a global leader in the print and electronic document industries. With over four decades of experience, Ernie is a respected thought leader and innovator in the field of document management and has been recognized for his contributions to the industry with numerous awards and accolades. He is committed to delivering innovative solutions to his clients and has led Crawford Technologies through significant growth and expansion while maintaining a focus on exceptional customer service. Ernie is a sought-after speaker and has presented at numerous industry events and conferences.

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